What’s wrong with SharePoint, anyway? The truth is, if you have infinite time, money and IT resource you can configure SharePoint to do a whole bunch of things. The system can also reflect all changes made to a document and mark them in different colors in real time, depending on the initiator of changes, to facilitate collaboration. SharePoint Document Management Demo At ScienceSoft, ... To enable communication between reviewers of a document, we can add a custom chat to SharePoint DMS. SharePoint as a Document Management System. Here is how SharePoint Document Management will benefit your enterprise: Meta Data. The document management feature isn't supported for users with Power Apps for Microsoft 365 licenses. Microsoft SharePoint is a multi-functional software solution for document management and collaboration. The document management feature is supported for SharePoint sites with classic and modern experience. Document management software is primarily focused on the final version of a document which is considered a vital company record of business, even though document management software often includes version control as a feature. Microsoft states that SharePoint has 190 million users across 200,000 customer organizations. SharePoint also makes use of advanced search options to find documents. More information: Compare Office 365 for Business Plans. whome says. A final document's whereabouts need to be known and tracked in order to meet specific regulatory requirements. The bit about sharing the links to other sites needs a lot more work, though. Thus, a full-fledged document management system (DMS) is an absolute must for the enterprises that want to automate, streamline and optimize document-driven processes and make work of their employees more productive (try our live DMS demo to see such a document management system in action). SharePoint has many use cases, primarily servicing enterprise content management and intranet building – this makes it a better option for large enterprises, as opposed to small businesses looking for Microsoft document management. SharePoint Document Management System is a collaborated repository of files, whether, cloud-based or server-based platforms, it is easy to use and has built-in security features. Using SharePoint as Document Management System I recently acquired and start using Office365 and would want to use SharePoint as our document management system but need to know where to start. Why shouldn’t it be used as a document management system for a growing business?. For enterprises, it is difficult to keep track of documents effectively. Comments. SharePoint is a web-based collaborative platform that integrates with Microsoft Office.Launched in 2001, SharePoint is primarily sold as a document management and storage system, but the product is highly configurable and usage varies substantially among organizations. Using SharePoint as a Document Management System is one of the most feasible options that you can choose from. With patience and a hired consultant, it can be built out into an adequate resource for document management that you can maintain and update over time. September 16, 2020 at 12:20 pm. We have thousands of documents that I want to index and make available to various departments with different access privileges. It allows businesses to store files in a more intelligent way, with access to documents based on role and requirement. SharePoint Online Document Libraries, Document Management System, SharePoint Online. These users should upgrade to the appropriate licensing.